Trade Relations, Compliance & Visual Communications

Vívian Paloma
Almeida dos Santos

Compliance and communications, in Portuguese and English. I've owned site-wide regulatory compliance and reported operational KPIs directly to client executives — and spent six years running an organization's external communications, reaching audiences of 25,000+.

Based in Warsaw · Completing a BA in International Relations at the University of Warsaw

See my workContact
Portrait of Vívian Paloma Almeida dos Santos
25,000+
peak post reach
10,000+
typical post reach
6
years running comms
2
working languages (PT/EN)

Work experience

Lead Occupational Health & Safety Technician

MCM Engenharia Industrial (fixed-term contract) · Jun 2025 – Apr 2026 · Brazil

Primary communication bridge and operations lead between internal teams and high-profile external corporate clients.
  • Evaluated, consolidated, and presented weekly operational KPIs, safety metrics, and audit data directly to client executive leadership (ERO Brasil).
  • Led site-wide regulatory compliance: authored operational safety protocols, conducted risk assessments, and managed daily high-risk operations.

Administrative & Financial Assistant / Social Media Coordinator

IDTEA — Instituto Desenvolver-TEA, therapy clinic (part-time) · Jun 2024 – May 2025 · Brazil

The clinic's social media end to end — Instagram, WhatsApp, and the design behind them — and its monthly financial cycle: closures, billing, and insurance claims.
  • Owned the clinic's monthly financial cycle — closures, billing, and insurance reimbursement claims — alongside its day-to-day administration.
  • Acted as the clinic's first point of contact for patients and their families, managing scheduling and client service.
  • Ran the clinic's Instagram and WhatsApp channels and designed the materials behind them — story series, posters, leaflets, and digital graphics — produced in Canva and Lightroom.
See my story seriesSee the clinic's Instagram

Social Media & Content Coordinator

6 years

Paróquia Nossa Senhora do Pilar (freelance) · Apr 2020 – Mar 2026 · Brazil

Six years running the parish's communications end to end — strategy, design, publishing, and the volunteer team behind it.
  • Ran the digital content strategy end to end across Facebook and Instagram — peak posts over 25,000 organic views, high-engagement content averaging 10,000+.
  • Designed campaign series across the parish's full events calendar — feast days, novenas, Holy Week, patronal festivals, and recruitment drives — plus successive merchandise lines spanning apparel, print, and packaging.
  • Coordinated a cross-functional volunteer team across content scheduling, visual design, and asset creation — including the parish's patronal festival year after year, ten days of live events filmed and published daily.
See my example workWatch the festa coverageSee the Instagram channel I ran

Occupational Health & Safety Technician

NARDINI DO BRASIL (fixed-term contract) · Apr 2023 – Jan 2024 · Brazil

  • Managed and audited critical operational documentation, compliance logs, and standard operating procedures (SOPs).
  • Conducted field inspections to identify operational risks and deployed immediate corrective action plans.

Skills

Compliance & operations

  • Regulatory Compliance & SOP Audits
  • Risk Assessment & Safety Protocols
  • Cross-Border & Stakeholder Relations
  • Process Control & Quality Assurance

Visual & digital

  • Visual Design & Brand Alignment (Canva, Adobe Lightroom)
  • Data Reporting & Visual Dashboards
  • Digital Content & Audience Engagement
  • Generative AI Workflows & Copywriting

Leadership & communication

  • Executive & Client Reporting
  • Cross-Functional Team Coordination
  • Bilingual Stakeholder Communication (PT/EN)
  • Live Event Production

Education

  • BA, International Relations and Affairs

    University of Warsaw · from Oct 2026

    Begun at Universidade Estácio de Sá, Brazil (Jan 2024), continued in Warsaw by academic credit transfer.

  • Technical Diploma, Safety Engineering

    Grau Técnico, Brazil · Feb 2018 – Jun 2020

Languages

  • PortugueseNative speaker
  • EnglishC1 · Advanced
  • PolishA1 · Beginner

Selected work

Visual communication from two roles in Brazil — a therapy clinic's social media, and six years of campaigns for a parish. Open any piece for the case study.

Instituto Desenvolver-TEA

Social media and print for the therapy clinic — an open-schedule story series, and a leaflet handed to parents in the waiting room.

Open-Schedule Story — Vívian MariaIllustrated story announcing a child psychologist's open scheduleSee this story on Instagram ↗
Instagram story in teal and pink for Instituto Desenvolver-TEA introducing a child psychologist with an illustrated portrait, an 'agenda aberta!' headline, specialty and health-plan blocks, and a booking call to action
Open-Schedule Story — Felipe JoséThe same story system carried into a different specialtySee this story on Instagram ↗
Companion Instagram story for Instituto Desenvolver-TEA introducing a biomedical specialist with an illustrated portrait, using the same teal-and-pink template with a four-item specialty list and a booking call to action
Open-Schedule Story — Maria AliceThe series extended to a third specialty
Instagram story for Instituto Desenvolver-TEA introducing a clinical psychopedagogue with an illustrated portrait, an 'agenda aberta!' headline, mauve specialty blocks covering learning difficulties, and a booking call to action
Autism Inclusion Leaflet — OutsidePrinted trifold for the clinic — cover, contact panel, and QR to WhatsAppOpen the printed leaflet (PDF) ↗
Outside of a trifold leaflet in the clinic's pink and blue palette: a cover reading Gestão de Comportamento Interferente with an illustrated child, a contact panel with a WhatsApp QR code, and a quote panel about listening with empathy
Autism Inclusion Leaflet — InsideThe three inside panels: what it is, why it matters, what the clinic doesOpen the printed leaflet (PDF) ↗
Inside spread of the clinic's trifold leaflet, three panels explaining what interfering behaviour is, why it matters, and how behavioural and cognitive management work together, with headings in a condensed display face

Paróquia Nossa Senhora do Pilar

Six years of campaign series across the parish's events calendar, and merchandise lines.

Sacred Heart of Jesus Festivity ScheduleTen days of events in one graphic — the parish's June festivity
Landscape schedule graphic in deep crimson and gold with a central portrait of Christ and ornate gold-bordered panels listing the novena and solemnity events
Paschal Triduum Graphic SeriesA four-part Holy Week series for carousel and print
Four sequential panels for the Paschal Triduum moving from earthy browns through deep crimson to bright sunrise tones, each with layered religious artwork and schedule details
Nossa Senhora do Pilar Merchandise CollectionA product line and the graphic that sells it
Promotional layout in warm cream and brown showing t-shirt mockups for adults and children, a devotional booklet, and branded prayer candles with pricing details
Easter Sunday Event GraphicThe highest-stakes announcement in the church year
Easter graphic blending the resurrected Christ with an empty tomb background in warm golden tones, with an elegant serif title and an organized schedule block
Immaculate Conception Mass GraphicA feast-day mass announcement, published in December
Graphic for the Feast of the Immaculate Conception blending classical artwork into a starry blue background, with a gold script accent reading Rogai por nós over the title
Corpus Christi Solemnity DesignA solemnity poster built around a single symbol
Elegant poster with a golden monstrance, chalice, grapes, wheat and communion hosts as the focal point, a translucent portrait of Christ behind, and gold script over a serif title
Children's Choir Recruitment FlyerA recruitment piece with two audiences at once
Cheerful sky-blue flyer with clouds, gold stars and illustrated singing children, an energetic two-font title, and a wavy yellow block holding the registration details

Special project

I led the media coverage of a nine-day Brazilian festival

Festa de Nossa Senhora do Pilar — nine nights of novena and a festival day, filmed and published daily.

Every year, the parish of Nossa Senhora do Pilar in Brazil celebrates its patroness with a nine-night novena that builds to a festival day — processions, music, and a whole community in motion. It's a side of Brazilian culture most people outside the country never get to see.

I covered this festival year after year: I shot footage myself and coordinated the volunteer team that captured the rest — planning, filming, and publishing all nine nights and the festival day, on a daily deadline. The footage below is from the most recent edition; nothing plays until you press play.

Festival DayThe feast of Nossa Senhora do Pilar itself.
Opening of the FestivalThe abertura — the patroness festival begins.
The Volunteer TeamThe people behind the festival — the team I coordinated.
Novena — Day 1First evening of the nine-day novena.
Novena — Day 2Second evening of prayer and music.
Novena — Day 3The community gathers for the third night.
Novena — Day 4Fourth evening of the novena.
Novena — Day 5Halfway through the nine nights.
Novena — Day 6Sixth evening of celebration.
Novena — Day 7Seventh night of the novena.
Novena — Day 8The festival builds toward its close.
Novena — Day 9The final night of the novena.

Footage I shot and coordinated together with the parish volunteer media team, published on the channel I ran for six years: @paroquiadensradopilar.

Contact

Based in Warsaw, looking for roles where compliance rigor and communication work together — trade relations, regulatory operations, or corporate communications.

Send me an emailLinkedIn ↗

or write directly to vivian.paloma.almeida@gmail.com